Office assistant - office Job at SUNY Oswego, Oswego, IL

  • SUNY Oswego
  • Oswego, IL

Job Description

Full job description

Minimum Qualifications



This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications (NY HELPS):

There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Competitive Minimum Qualifications:

Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment (Non-NY HELPS):

One year of permanent competitive service as an Office Assistant 1 (Keyboarding) OR be reachable on the Office Assistant 1 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 Transfer or Reinstatement:

One year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.


Permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding).

Provisional Appointment:

Eligible for provisional appointment under NYS Civil Service guidelines.

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description

The Office of Admissions at the State University of New York at Oswego invites applications to fill a permanent, full-time Office Assistant 1 (Keyboarding) position, Grade 6.

Posting Date: June 11, 2024

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $ 35,177/year. In accordance with the CSEA Administrative Services Unit Agreement. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA employees, visit:

Date of Appointment: As soon as possible.

Description of Responsibilities:

First dedicated person to answer telephone and direct to the appropriate person/department daily.
Promptly forward emails from Admissions email accounts to the appropriate person/dept. daily.
Meet and greet visitors in the reception area.
Prepare labels and mail out printed materials daily.
Provide support to student staff members who answer phone calls, as needed.
Use Slate CRM daily to look up current applicants, fix data errors daily, run queries to maintain the accuracy of the database.
Data entry to maintain student records.
Notify counselors of appointments.
Required Qualifications:

Ability to work independently and as a member of a team.
Strong customer service skills.
Strong verbal and written communication skills.
Strong organizational skills.
Working knowledge of Microsoft Office Suite
Working knowledge of Google platform
Preferred Qualifications:

Prior experience in college admissions.
Working knowledge of Banner.
Familiarity with an admissions CRM.

Additional Comments

About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master's-level universities in the 2023 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the SUNY Oswego every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher-education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

For additional information about SUNY Oswego, visit:

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. To see our full non-discrimination policy, please visit:

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected].

For Campus Safety information, please see the Annual Security and Fire Report (Clery) here:

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. For further policy details, including education and cessation resources, visit:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Job Tags

Permanent employment, Full time, Temporary work, Immediate start, Trial period,

Similar Jobs


Manufacturing Assembler Job at Adecco

 ...the Newington, NH area! SIG SAUER is looking to fill several Assemblerpositions, We have 1st and 2nd shift openings! Pay rate for... and math skills required. Knowledge of basic manufacturing / warehouse operations is beneficial. Punctuality, reliability... 


Deputy General Counsel (Litigation & Admin, Proceedings) Job at FLVS

 ...apply is 11:59 PM on 07-31-2024 Job Title: Deputy General Counsel (Litigation & Admin, Proceedings) Contract Type:...  ...religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law. The Position... 


Live Chat Agent Job at Deentek

DeenTek Solutions, LLC was started with the vision of providing unified community based solutions utilizing modern web based technologies. We are experienced professionals with diversified backgrounds in Technology and Management functions. We are active members of...


Security Analyst Job at LaunchPointPEO

Security Analyst Elizabeth City, NC Full Time Junior LaunchPoint PEO is a professional employer organization that works with other companies to handle their Human Resources functions, including benefits, payroll, and recruiting, to enable them to better focus... 

Staffmax Staffing & Recruiting

Temp - Administrative - Admin Assistant (Days) Owosso, MI Job at Staffmax Staffing & Recruiting

 ...Title: Temp - Administrative - Admin Assistant (Days) Owosso, MI Type: Administrative Owosso, MI Staffmax Healthcare is seeking a Administrative Assistant to work in Owosso, MI. Start Date: ~2024-07-08T00:00:00.000Z or two weeks after offer....